FCSD25 Seal

School District 25 Policy

Community Use Of Facilities

Policy 2105
Adopted: August 23, 2003


Community groups shall be permitted to use school facilities for worthwhile purposes when such uses will not interfere with the school program, that such use will not cause material or substantial interference with the Schools' Mission and that uses are otherwise practicable. Fremont County School District No. 25 has sole discretion regarding the use of its buildings and facilities. All community groups using school district facilities shall provide certification of appropriate insurance coverage prior to use of district facilities. All arrangements shall be subject to the provisions which follow:

School Facilities Use Which Will (Could) be of Benefit to the Entire Community.

  1. The user will pay direct costs of any extra custodial help needed for any extra duties imposed on the custodians at the rate of one and one-half (1 1/2) times the hourly rate of the custodian(s) employed, plus the cost of associated benefits.
  2. No other charges will be made by the school except service charges in force when the swimming pool is used.

School Facilities Used by a Segment of the Community But Not Open to All

  1. The user will pay direct costs of the custodial time involved with that particular activity from the time the doors are opened until the building is secured at a rate of one and one-half (1 ) times the hourly rate of the custodian(s) involved, plus the cost of associated benefits.
  2. Indirect costs will be paid by the group using the facility based on the cost of ten dollars ($10.00) per hour for all facilities except the swimming pool which will have a service charge to all users.

School Facilities Used by Approved School Groups Under Supervision of School Personnel

  1. No charges will be made to such approved groups.

School Facilities Used by Approved Programming of the Fremont County Recreation District No. 25 Under Supervision of the Fremont County Recreation District No. 25

  1. No additional charges will be made to such approved activities.

Groups Using the Facilities for Profit Making Ventures

  1. The mission of Fremont County School District No. 25 is that of educating the children living within the District. The District intends to be a part of the community and make its facilities available to the community when possible. Profit making ventures place many unique and difficult demands on the use of District buildings and facilities. As a general rule, the District will not make its building and facilities available for such purposes.
  2. In the event the District agrees to the use of its buildings or facilities for a profit making venture, the user will pay direct costs of the custodian(s) involved from the time of the opening until the facility is secured at a rate equal to one and one-half (1 ) times the hourly rate of the custodian(s) involved, plus the cost of associated benefits.
  3. Indirect costs will be assessed at the rate of fifteen dollars ($15.00) per hour for the time the facility is in use.
  4. A rental charge of thirty dollars ($30.00) plus 15% of the profits will be charged to the user for the use of the facility.
  5. If the profits accrue to a worthy cause the Superintendent may at his/her discretion, exempt the users from part or all of the charges listed in (c).

School Facilities Used by Central Wyoming College

  1. When Central Wyoming College (CWC) uses the facilities for educational classes the only charge will be for the extra work performed by the custodial staff based on the rate of one and one-half (1 ) times the hourly rate paid the custodial staff involved, plus the cost of associated benefits.
  2. When CWC uses the facilities for its own particular benefit: 1. All charges listed in (a) will apply, 2. Indirect costs will be paid for at the rate of ten dollars ($10.00) per hour.

Any usage not covered by this policy must be approved in advance by the Board and/or Superintendent.

Any user (excluding approved school groups/school supervised) will complete a prescribed form which will list the name of the sponsoring group and name of the chaperon and chaperons who will be in charge of the building during the time it is in use. Included shall be certification of appropriate insurance coverages by the user. Groups are subject to assessment for damages for lost, stolen or destroyed property which occurs during the use of the District's buildings and facilities by such groups.

Outside Use of Career Center (Other than District)

The James H. Moore Career Center will be available for meetings of the community at such times that meetings do not interfere with the school program(s), that such use will not cause material or substantial interference with the schools' mission and that uses are otherwise practicable. Costs of such usage will be as outlined above. The use of the cafeteria will be restricted to supervised students of the District, approved personnel of the District and such guests as may be invited by the District as well as students and personnel of Central Wyoming College, unless written permission of the Board has been secured. No such permission will be granted until after consultation with the director of food services and the Riverton High School Principal to determine work load of the staff and educational placement of students.

Within the guidelines of the policy set by the Board, school Principals shall be responsible for approving applications and setting charges for the use of buildings and facilities. An applicant may appeal the Principal's decision with timely verbal notification to the Principal and subsequently the superintendent. An appointment will be made so that the complainant, the involved Principal and Superintendent can discuss the matter. Should the complainant request an appeal of the Superintendent's decision, the matter will be placed on the agenda of the next regularly scheduled Board meeting and the complainant will be required to attend such meeting to present his/her views.