FREMONT COUNTY SCHOOL DISTRICT No. 25

Minutes

Board of Trustees Regular Meeting

July 15, 2009

 

Roll Call

 

Larry Christensen, Chair, present                                 Steve Cooper, Member, absent

Bill Russell, Vice Chair, absent                                      Glenn Ogg, Member, present

Carl Manning, Clerk, present                                        Dean Peranteaux, Member, present

Kristy Shaklee, Treasurer, absent

 

Superintendent Craig Beck, present                              Assistant Superintendent Kim McKinnon, present

Joel Vincent, Attorney, present                                     Business Manager, Mike Collins, present

Candace McCue, Administrative Assistant, present        

                                                                                

Also present: Carolyn Tyler and Larry Hartwell.

 

Open Meeting

 

The meeting was called to order at 7:00 p.m. on July 15, 2009 by Chair Larry Christensen. The pledge of allegiance immediately followed.

 

Roll Call

 

Carl Manning reported that there was a quorum present to transact business.

 

Consider Adoption or Make Changes in the Board Agenda

 

Craig Beck made the following changes to the Board agenda:  

              PLEASE NOTE THE LATE PAYS

           Action

           a.   Additional information on the Budget

           m.  Consider an Administrative Recommendation to Accept a Resignation

           n.   Consider an Administrative Recommendation to Hire a Coach

           Information Items

           j.    Thank you notes for the Enhancement Pay from Melva Post and Helen Sivret.

           Discussion Items

           b.   Who will be able to judge the Ice Cream Freeze Off?

           c.    Process of Superintendent’s evaluation

 

 286    Moved by Carl Manning to adopt the agenda with the changes. Seconded by Dean Peranteaux. Motion carried.

 

Consent Agenda

 

The following consent agenda items were presented:                               

         * Approve the minutes of the June 23rd, 2009 Board Meetings (attachment)

           * Consider payment of bills including late pays

           * Ratify phone polling approving the enhancement pay (Larry, Bill, Glenn and Steve gave approval for this on June 26, 2009) The final amount was $1,519,932. 88.

      * Ratify phone polling approving Larry Hartwell as the Building and Grounds Supervisor (Larry, Carl, Bill, Glenn and Dean gave approval for this on July 6th, 2009)

           

 287    Moved by Carl Manning to approve the consent agenda. Seconded by Dean Peranteaux. Motion carried. 

 

Bills Paid

GENERAL FUND, Warrant No. 89871 – 90061 ---------------------------------------------- $  1,882,278.16

FOOD SERVICE, Warrant No. 4263 – 4266 --------------------------------------------------      140,486.61

SPECIAL REVENUE, Warrant No. 23478 – 23528  ------------------------------------------       848,435.23

ACTIVITIES ACCOUNT, Warrant No. 9858 – 9890 -----------------------------------------        10,499.31

INSURANCE ACCOUNT, Warrant No. 2723 --------------------------------------------------         3,349.93

CAPITAL CONSTRUCTION FUND, Warrant No. 455 – 459 ----------------------------------    152,870.22

MAJOR MAINTENANCE FUND, Warrant No. 420 – 421 -------------------------------------       81,025.20

        

Round Table 

 

Craig Beck introduced Larry Hartwell as the new Maintenance Supervisor. We were supposed to hear about AYP today but the SDE says it will be another couple of weeks. The roof at the High School is finished and the scoreboard will go up soon.

 

Dean Peranteaux attended the NWBOCES meeting; they renewed Carolyn Connor’s contract.

 

Carl Manning reported that the BOCES approved the 2009-2010 budget. They held a short meeting today to amend the 2008-2009 budget.

 

Glenn Ogg reported that the Rec Board met on July 5th to approve the bills.

 

**** HEARING ON 2009-2010 BUDGET AND INTENT TO LEVY MILLS ***

          

The Board recessed from the regular meeting for the purposes of conducting a public hearing for the budget and intent to levy mills.

 

The hearing was opened at 7:12 p.m.

 

Mike Collins presented the 2009-2010 budget and intent to levy mills.

 

There were no public comments on the proposed budget and intent to levy mills.

 

The Board discussed the proposed budget and the intent to levy mills.

 

The hearing was closed at 7:23 p.m. and the Board reconvened into regular open session.

          

Consider an Administrative Recommendation to Approve to Take Action to Levy Mills

 

 288    Moved by Carl Manning to approve one half mill for the BOCES with one-fourth of that going to the FCBOCES and one-fourth going to the NWBOCES and one mill for the Fremont County School District No. 25 Recreation District. Seconded by Glenn Ogg. Motion carried.

 

Consider an Administrative Recommendation to Approve to Take Action to Levy Additional Mills

                  

 289    Moved by Dean Peranteaux to approve the required millage of six mills for the Mandatory County Effort and twelve mills for the State School Foundation.  Seconded by Glenn Ogg. Motion carried.

 

Consider an Administrative Recommendation to Approve to Take Action on the Budget for the 2009-2010 School Year 

 

 290    Moved by Glenn Ogg to approve the budget for the 2009-2010 school year. Seconded by Dean Peranteaux. Motion carried.

 

Consider an Administrative Recommendation to Approve to Levy 25 Mills for the State Foundation

            

 291    Moved by Carl Manning to approve to levy the mandatory 25 mills for the State Foundation. Seconded by Dean Peranteaux. Motion carried.

 

Consider an Administrative Recommendation to Approve the Budget Transfer for the 2009 Fiscal Year

 

Mike Collins requested that the Board approve a budget transfer for $25,000 from the General Support Program to the Instructional Program for the 2009 fiscal year. The end of year activity pushed the total expenditures in this category over the budgeted amount.

 

 292   Moved by Dean Peranteaux to approve the budget transfer of $25,000 from the General Support Program to the Instructional Program for the 2009 fiscal year.  Seconded by Glenn Ogg. Motion carried.

 

Consider an Administrative Recommendation to Increase the Legal Restriction

 

Mike Collins recommended the Board increase the legal restriction to $1,916,852 as a possible “expenditure to meet an existing legal obligation” as allowed in the letter dated June 30, 2008 from the Wyoming Department of Education.

 

 293   Moved by Carl Manning to increase the legal restriction to $1,916,852. Seconded by Glenn Ogg. Motion carried.

                 

Consider an Administrative Recommendation to Offer Certified Contracts

 

Interview Teams recommended that the Board offer contracts to:

         Judith Morrison                         Middle School Case Manager

         Mary Kellogg                            Aspen Park Math Facilitator

                                                                                                                                             

 294   Moved by Dean Peranteaux to offer contracts to Judith Morrison and Mary Kellogg. Seconded by Carl Manning. Motion carried.

        

Consider an Administrative Recommendation to Accept the Resignation of Swim Coach

 

Keith Bauder recommended the Board accept the resignation of Chad Lemley as the Middle School Swim Coach. 

 

 295   Moved by Glenn Ogg to accept the resignation of Chad Lemley as the Middle School Swim Coach. Seconded by Dean Peranteaux. Motion carried.

 

Consider an Administrative Recommendation to Hire Coaches 

 

Keith Bauder recommended the Board offer contracts to the following coaches:

         Brandon Giddings                                 Sophomore Assistant. Football

                                                                    And Assistant. HS Wrestling

         Chantry Galey                                      Sophomore Assistant Football

         Jay Galey                                             Freshman Assistant Football

         Corinna Harper                                     Freshman Assistant Volleyball

         Troi Larsen                                                   Second Freshman Assistant Volleyball

         Reggie Miller                                        Freshman Assistant Boys’ Basketball

         Matthew Coughanour                            Assistant HS Wrestling

         Talon Yeates                                        Assistant HS Wrestling

         Bob Cogdill                                           Assistant HS Track             

         Mary Lea Wolf                                      Head Tennis

                         

         Travis McIntosh                                    Head 8th Boys’ Basketball and

                                                                    Head 8th Girls’ Basketball

         Cody Myers                                          Head MS Wrestling

         Daniel Coughanour                               Assistant MS Wrestling

         Paul Rogers                                          8th Assistant Girls’ Basketball

         Todd Wright                                         Head 8th Football

         Benjamin Finch                                     8th Assistant Football                                                                                                 

 

 296   Moved by Carl Manning to offer contracts to the coaches as listed above. Seconded by Dean Peranteaux. Motion carried.

 

Consider an Administrative Recommendation to Approve the RMS Handbook

 

Cheryl Mowry requested the Board approve the RMS Handbook as presented. There were no significant changes. Once the handbooks are adopted, they become part of Board Policy.

 

 297   Moved by Dean Peranteaux the Board approve the RMS Handbook for the 2009-2010 School Year as presented.  Seconded by Carl Manning. Motion carried.                    

 

Consider an Administrative Recommendation to Approve an Out-of-State FFA Trip

 

Casey Styvar requested that the Board approve an out-of-state trip to Elitch’s for FFA students who have attended all meetings and wore their jackets to the meetings. They are only requesting the use of suburbans and are not requesting any funds.

 

 298   Moved by Carl Manning to approve the out-of-state trip for the FFA students to go to Elitch’s on July 16th. Seconded by Dean Peranteaux. Motion carried.


 

Consider an Administrative Recommendation to Approve Change Order No. 2 with Spriggs Sheetmetal

 

Dennis Powers recommended the Board approve Change Order No. 2 with Spriggs Sheetmetal for the Administration Building IT HVAC project. This change order is to delete the lump sum allowance for contingency in the amount of $10,000. 

 

 299   Moved by Carl Manning to approve Change Order No. 2 with Spriggs Sheetmetal for the Administration Building IT HVAC project. Seconded by Dean Peranteaux. Motion carried.

 

Consider an Administrative Recommendation to Accept a Resignation

 

A letter of resignation was received from Assistant Volleyball Coach Jennifer Masson.

 

 300    Moved by Glenn Ogg to accept the resignation of Jennifer Masson. Seconded by Dean Peranteaux. Motion carried.

 

Consider an Administrative Recommendation to Hire a Coach

 

Keith Bauder recommended the Board offer a contract to Ben Bryce as an Assistant Fall and Spring Tennis Coach for High School.

 

 301    Moved by Carl Manning to approve a contract for Ben Bryce as the High School Assistant Fall and Spring Tennis Coach. Seconded by Dean Peranteaux. Motion carried.

 

 Information Items

        

The following information items were presented:

           a.   Policy “Student use of Video or Photographic Equipment”

           b.   Policy 8092 “Physical Restraint”

           c.    Job Description for Buildings and Grounds Supervisor

           d.   Josh Bragg has been transferred to the RHS Night Custodian position

           e.   Glen Leisy has been hired as a Relief Custodian

           f.    Expressions of appreciation for the enhancement pay have been received from Kristy Judd, Valery and Dave Campbell, Elissa Burleson, Candace McCue, Robyn Johnson and Kelly Johnson

           g.   Thank you note from Cheryl Mowry for the flowers

           h.   Note of appreciation to Craig, JoAnne, Kim and staff for their efforts with the BOE from Kim and Jim

           i.    Note of appreciation from Qwest

           j.    Thank you notes for the Enhancement Pay from Melva Post and Helen Sivret.

        

Discussion Items

          

The following discussion items were presented:

           a.   Request from Habitat for Humanity. Habitat for Humanity is requesting the acquisition of the vacant lot at the corner of Madison and Broadway. Craig Beck outlined the procedures that must be followed to dispose of property.

 

 302    Moved by Carl Manning to direct the superintendent to start the process to dispose of the lot on Broadway and Madison. Seconded by Dean Peranteaux. Motion carried

 

           b.   Who will be able to judge the Ice Cream Freeze Off?

           c.    Process of Superintendent’s evaluation – The Board will review the January evaluation in a work session in September or October. The Board is considering using a new evaluation instrument. Carl Manning stated that the January evaluation is still very valid and that the salary and benefits will be made retroactive.

 

Executive Session – Litigation Update

 

 303    Moved by Carl Manning to recess into an executive session. Seconded by Dean Peranteaux. Motion carried.

 

The Board recessed into an executive session at 8:05 p.m. and reconvened at 8:28 p.m.

 

Adjourn

 

 There being no further business, the meeting adjourned at 8:28 p.m.

 

 

 

 

__________________________________                      _______________________________

Larry Christensen, Chair                                              Carl Manning, Clerk

 

 

 


 

 

 

 

 

NUMERICAL LISTING OF MOTIONS

 REGULAR MEETING

July 15, 2009

 

             

 

 286    Motion to adopt the agenda with the changes. Motion carried.

        

 287    Motion to approve the consent agenda. Motion carried. 

 

 288    Motion to approve one half mill for the BOCES with one-fourth of that going to the FCBOCES and one-fourth going to the NWBOCES and one mill for the Fremont County School District No. 25 Recreation District. Motion carried.

                  

 289    Motion to approve the required millage of six mills for the Mandatory County Effort and twelve mills for the State School Foundation. Motion carried.

 

 290    Motion to approve the budget for the 2009-2010 school year. Motion carried.

            

 291    Motion to approve to levy the mandatory 25 mills for the State Foundation. Motion carried.

 

 292   Motion to approve the budget transfer of $25,000 from the General Support Program to the Instructional Program for the 2009 fiscal year.   Motion carried.

 

 293   Motion to increase the legal restriction to $1,916,852. Motion carried.

                                                                                                                                             

 294   Motion to offer contracts to Judith Morrison and Mary Kellogg. Motion carried.

 

 295   Motion to accept the resignation of Chad Lemley as the Middle School Swim Coach. Motion carried.

        

 296   Motion to offer contracts to the coaches as listed above. Motion carried.

 

 297   Motion the Board approve the RMS Handbook for the 2009-2010 School Year as presented.  Motion carried.         

 

 298   Motion to approve the out-of-state trip for the FFA students to go to Elitch’s on July 16th. Motion carried.

 

 299   Motion to approve Change Order No. 2 with Spriggs Sheetmetal for the Administration Building IT HVAC project. Motion carried.

 

 300    Motion to accept the resignation of Jennifer Masson. Motion carried.

 

 301    Motion to approve a contract for Ben Bryce as the High School Assistant Fall and Spring Tennis Coach. Motion carried.

 

 302    Motion to direct the superintendent to start the process to dispose of the lot on Broadway and Madison. Motion carried

 

 303    Motion to recess into an executive session. Motion carried.