FREMONT COUNTY SCHOOL DISTRICT No. 25

Minutes

Board of Trustees Regular Meeting

August 12, 2008

                                                                                                                                                                             

Roll Call

 

Carl Manning, Chair, present                                        Steve Cooper, Member, absent

Larry Christensen, Vice Chair, present                           Bill Russell, Member, absent

Jim Crouch, Clerk, present                                           Kristy Shaklee, Member, present

Marisa Root, Treasurer, absent

 

Superintendent Craig Beck, present                               Assistant Superintendent Kim McKinnon, present

Joel Vincent, Attorney, present                                     Business Manager, Mike Collins, present

Candace McCue, Administrative Assistant, present

                                                                                

Also present: Carolyn Tyler, JoAnne Flanagan, Colleen Nelson, Craig Blumenshine, Brett McDonald, Ian McDonald and Pat Hardt.

 

Open Meeting

 

The meeting was called to order at 7:30 p.m. on August 12, 2008 by Chair Carl Manning. The pledge of allegiance immediately followed.

 

Roll Call

 

Jim Crouch reported that there was a quorum present to transact business.

 

Consider Adoption or Make Changes in the Board Agenda

 

The following changes were made to the Board agenda:

           Round Table

           Carolyn Tyler would like to address Carl Manning, Jim Crouch, Bill Russell, Marisa Root and Kristy Shaklee.

           Action Items

           t.    Consider an Administrative Recommendation to Approve the Rendezvous Handbook for the 2008-2009 School Year

           Information Items

           d.   Additional thank you notes for the enhancement payment have been received from Betty Sivret

           n.   ACT Results

           o.   Resignation of Rendezvous Aide Anna Warren

           p.   Resignation of RHS Aide Catherine Fisher

 

 292    Moved by Larry Christensen to adopt the changes in the Board agenda as presented. Seconded by Jim Crouch. Motion carried.

 

Consent Agenda

 

The following consent agenda items were presented:                               

·      Approve the minutes of the August 12, 2008 Board Meeting

·      Consider payment of bills including late pays

·   Ratify the phone polling to affirm the decision to remove JGA and HKM from the irrigation portion of the new elementary school project. 

                   

 

            

 293    Moved by Larry Christensen to approve the consent agenda. Seconded by Marisa Root. Motion carried. 

 

Bills Paid

GENERAL FUND, Warrant No. 86649 – 86839 ---------------------------------------------- $     814,840.42

FOOD SERVICE, Warrant No. 4165 – 4167  -------------------------------------------------          2,540.68

SPECIAL REVENUE, Warrant No. 22174 – 22219 -------------------------------------------       389,059.40

ACTIVITIES ACCOUNT, Warrant No. 8430 - 8444 ------------------------------------------          7,304.43

INSURANCE ACCOUNT, Warrant No. 2644 – 2651 -----------------------------------------        347,870.47

CAPITAL CONSTRUCTION FUND, Warrant No. 362 - 365----------------------------------        675,299.59

MAJOR MAINTENANCE FUND, Warrant No. 374 – 377 -------------------------------------         55,318.95

 

Round Table

 

Carl Manning has received an invitation for all Board members inviting them to a Legislative Forum for the Tribal Education Summit on August 27th.

 

Carl Manning reported that the Fremont County Boards will meet here at 6:30 p.m. on September 23rd. They will discuss the legislative agenda.

 

Craig Beck stated that with the price of asphalt going up, it may impact the parking lots, they may have to be cement.

 

Mike Collins reported that he had filed all of the State reports that were due on August 12th.

 

Carolyn Tyler asked the Board members if they plan to file for re-election. Carl Manning and Kristy Shaklee intend to file. Jim Crouch is undecided at this point.

 

Consider an Administrative Recommendation to Approve the Out-of-State Travel Request from DECA

 

DECA requested permission to travel to DECA’s New York Experience Leadership Conference in New York City in December.

 

 294    Moved by Jim Crouch to approve the out-of-state travel for DECA to go to New York City in December per policy. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve the Out-of-State Travel Request from the Digital Photography Class

 

LeAnne Adels requested permission to travel to Las Vegas to the World Photoshop Conference and Expo in September.

 

 295    Moved by Larry Christensen to approve the out-of-state travel for the Digital Photography Class to go to Las Vegas in September per policy. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 1 with 71 Construction

 

Colleen Nelson recommended that the Board approve Change Order No. 1 with 71 Construction. This change order is for a time extension and will not result in any monetary change. 

 

 296    Moved by Jim Crouch to approve Change Order No. 1 with 71 Construction.  Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 22 with Mid-Valley General Contractors  

 

Colleen Nelson recommended that the Board approve Change Order No. 22 with Mid-Valley General Contractors in the amount of $200.00. This change order is to delete thirty-three toilet paper dispensers.

 

 297    Moved by Larry Christensen to approve Change Order No. 22 with Mid-Valley General Contractors in the amount of $200.00. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 23 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 23 with Mid-Valley General Contractors in the amount of $4,344.87. This change order is to provide two additional card readers for two doors. 

 

 298    Moved by Jim Crouch to approve Change Order No. 23 with Mid-Valley General Contractors in the amount of $4,344.87 for two additional card readers for two doors. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 24 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 24 with Mid-Valley General Contractors in the amount of $2,986.11. This change order is to upgrade the janitor and laundry room with a dryer vent, roof flashing, booster fan, etc.

 

 299    Moved by Larry Christensen to approve Change Order No. 24 with Mid-Valley General Contractors in the amount of $2,986.11. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 25 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 25 with Mid-Valley General Contractors in the amount of $10,601.27. This change order is for a duct change, to remove and reinstall structural bracing and raise a spiral duct.

 

 300    Moved by Jim Crouch to approve Change Order No. 25 with Mid-Valley General Contractors in the amount of $10,601.27 to remove and reinstall structural bracing and raise a spiral duct. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve Amendment No. 1 to the Contract with the School Facility Commissions for Several Projects

                 

Craig Beck recommended the Board approve Amendment No. 1 to the Contract (No. 5FR25510) with the School Facility Commissions for several projects. The amendment is in the amount of $374,809.

 

 301    Moved by Larry Christensen to approve Amendment No. 1 to the contract with the School Facility Commissions in the amount of $374,809. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Approve Amendment No. 1 to the Contract with the School Facility Commissions for Several Projects

                 

I recommend the Board approve Amendment No. 1 to the Contract (No. 7FR25510) with the School Facility Commissions for several projects. The amendment is in the amount of $528,043.52.

 

 302    Moved by Jim Crouch to approve Amendment No. 1 to the contract with the School Facility Commissions in the amount of $538,043.52. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve the Inter-District Transportation Consent Agreement with Fremont County School District No. 14  

 

Michelle Hoffman requested that we re-approve the Inter-District Transportation Consent agreement that allows FCSD#14 to enter into our District to load and/or discharge students who reside in our District.

 

 303    Moved by Larry Christensen to approve the Inter-District Transportation Consent agreement with FCSD#14 so that their buses may enter our District. Seconded by Jim Crouch. Motion carried.

          

Consider an Administrative Recommendation to Approve the Funding Agreement with the Fremont County BOCES

                  

 304    Moved by Jim Crouch to approve the funding agreement with the Fremont County BOCES as presented. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve the Receipt of Title VII Grant Award

 

We have received notification that we have been awarded $82,271 from the Title VII Indian Education Program.

 

 305    Moved by Larry Christensen to accept the grant award of $82,271 for the Title VII Grant. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Approve the Receipt of the Wyoming Bridges Grant Award

 

We have received notification that we have been awarded $325,141 from the Wyoming Bridges Grant Program.

 

 306    Moved by Larry Christensen to accept the grant award of $325,141 for the Wyoming Bridges Grant. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Approve the Receipt of the Carl Perkins Career and Technical Education Funding

 

We have received notification that we have been approved for funding through the Carl D. Perkins Career and Technical Education program.

 

 307    Moved by Larry Christensen to approve participation in the Carl Perkins Career and Technical Education funding. Seconded by Jim Crouch.

 

 308    Motion amended by Larry Christensen to approve the plan for the Carl Perkins Career and Technical Education program. Seconded by Jim Crouch.

          

           Motion carried.

          

Consider an Administrative Recommendation to Approve the Ashgrove, Jackson and RHS Handbook for the 2008-2009 School Year

 

Alleta Baltes made a minor change as outlined in her memo.

 

 309    Moved by Jim Crouch to approve the Ashgrove Handbook for the 2008-2009 school year as presented. Seconded by Kristy Shaklee. Motion carried.

 

Keith Bauder added extracurricular and academic eligibility information to the RHS handbook. He surveyed 100 parents and received back 22 responses with 19 of those responses in favor of the proposed change.

 

 310    Moved by Jim Crouch to approve the RHS Handbook for the 2008-2009 school year as presented. Seconded by Larry Christensen. Motion carried.

 

Owen Lampert reports that there are no significant changes to the Jackson Handbook.

 

 311    Moved by Jim Crouch to approve the Jackson Handbook for the 2008-2009 school year as presented. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve the Transportation Route Schedule for the 2008-2009

 

Barry Capellen reported that the only major change to the transportation schedule this year is that they will be running some double routes in the afternoon due to the time changes of the beginning and ending of the school day. They will do a second run for some of the routes for the high school students. Barry will present those routes to the Board when they are available. The pick-up and drop-off times of the routes have also changed due to the new school schedule.

 

 312    Moved by Larry Christensen to approve the transportation route schedule for the 2008-2009 school year as presented. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Offer a Contract

                 

Pat Hardt and Mike Kouris are recommending that the Board offer a contract to Margaret Hundley as the Behavior Resource Room Teacher.

 

 313    Moved by Jim Crouch to offer a contract to Margaret Hundley as the Behavior Resource Room Teacher. Seconded by Kristy Shaklee. Motion carried.

 

Consider an Administrative Recommendation to Accept the Resignation of a Coach

 

We have received a letter of resignation from Flo Webb as the Middle School 7th Grade Assistant Volleyball Coach.

 

 314    Moved by Jim Crouch to accept the resignation of Flo Webb as the Middle School 7th Grade Assistant Volleyball Coach. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Hire Coaches

 

Keith Bauder recommended that the Board hire the following coaches:

                 

           Bob Cogdill                                                    Sophomore Asst. Football

           Georgerene Russell                                        7th Head Volleyball

           Mary Burns                                                    MS “C” Team Volleyball

           Georgerene Russell                                        MS “C” Team Boys’ Basketball

           Georgerene Russell                                        MS “C” Team Girls’ Basketball

           Aziz Waheed                                                 7th Asst. Football

           Aziz Waheed                                                 8th Student Government

 

 315    Moved by  Larry Christensen to hire the coaches as listed above. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Approve the Rendezvous Handbook for the 2008-2009 School Year

 

 Mary Jo Chouinard requested that the Board approve the Rendezvous Handbook for the 2008-2009 school year.

 

 316    Moved by Jim Crouch to approve the Rendezvous Handbook for the 2008-2009 school year as presented.  Seconded by Kristy Shaklee. Motion carried.

 

Information Items

 

The following information items were presented:                                                                       

a.          2008-2009 Fremont County School District No. 25 School Calendar

b.          Letter from the SDE regarding the Mill Levy Supplement 

c.          We are moving forward on the roofing project, an addendum is coming from Greg Olson. It is $90,000 to $100,000 under what we anticipated. We are not including the pool roof in this project. 

d.          Thank you notes for the enhancement payment have been received from Ellen Miller, Delores Hall, Rayola Bessey, Jeff & Misti Motisi, Cindy Young, Owen & Jeri Lampert 

e.          Raeleen Montoya, Ashgrove aide,  has submitted a letter of resignation.

f.           Catherine Manning has been hired as a Behavior Resource Room aide at Rendezvous

g.          Thank you card and picture from the RHS Key Club

h.          Thank you card and pictures from the MS History Team (National)

i.            Careerbuilder.com article “Does Your GPA Matter to Employers?”

j.           Education  Daily article regarding bullying prevention

k.          Center for Public Education article “The proficiency debate”

l.            Education Daily article Algebra I

m.        Board & Administrator  article “Keep your superintendent and see higher student achievement”

n.          The Board is invited to the Back-to-School staff meeting on Tuesday, August 19th.

            

 Discussion Items

        

The following discussion items were presented:

a.          The leak at the Pool – Craig Beck cautioned the Board that this repair could be quite costly.

b.          The Board will meet at 6:00 p.m. on August 26th to select a name for the new school.

c.          Teton Athletic Club/RAC Relationship – Craig Blumenshine with Teton Athletic Club asked the Board to consider a relationship allowing TAC members an enhanced membership option that would allow them to use the aquatic facilities at the RAC. The Board and Craig Beck agreed that this joint venture should be pursued.

             


                                                                                                           

Adjourn

 

 There being no further business, the meeting adjourned at 8:27 p.m.

 

 

 

 

__________________________________                      _______________________________

Carl Manning, Chair                                                     Jim Crouch, Clerk


 

 

 

 

 

NUMERICAL LISTING OF MOTIONS

REGULAR MEETING

August 26, 2008

 

 

 292    Motion to adopt the changes in the Board agenda as presented. Motion carried.

 

 293    Motion to approve the consent agenda. Motion carried. 

 

 294    Motion to approve the out-of-state travel for DECA to go to New York City in December per policy. Motion carried.

 

 295    Motion to approve the out-of-state travel for the Digital Photography Class to go to Las Vegas in September per policy. Motion carried.

 

 296    Motion to approve Change Order No. 1 with 71 Construction.   Motion carried.

 

 297    Motion to approve Change Order No. 22 with Mid-Valley General Contractors in the amount of $200.00. Motion carried.

 

 298    Motion to approve Change Order No. 23 with Mid-Valley General Contractors in the amount of $4,344.87 for two additional card readers for two doors. Motion carried.

 

 299    Motion to approve Change Order No. 24 with Mid-Valley General Contractors in the amount of $2,986.11. Motion carried.

 

 300    Motion to approve Change Order No. 25 with Mid-Valley General Contractors in the amount of $10,601.27 to remove and reinstall structural bracing and raise a spiral duct. Motion carried.

 

301     Motion to approve Amendment No. 1 to the contract with the School Facility Commissions in the amount of $374,809. Motion carried.

 

 302    Motion to approve Amendment No. 1 to the contract with the School Facility Commissions in the amount of $538,043.52. Motion carried.

 

 303    Motion to approve the Inter-District Transportation Consent agreement with FCSD#14 so that their buses may enter our District.  Motion carried.

          

304     Motion to approve the funding agreement with the Fremont County BOCES as presented. Motion carried.

 

305     Motion to accept the grant award of $82,271 for the Title VII Grant. Motion carried.

 

 306    Motion to accept the grant award of $325,141 for the Wyoming Bridges Grant. Motion carried.

 

 307    Motion to approve participation in the Carl Perkins Career and Technical Education funding.

 

 308    Motion amended by Larry Christensen to approve the plan for the Carl Perkins Career and Technical Education program.

          

           Motion carried.

          

 309    Motion to approve the Ashgrove Handbook for the 2008-2009 school year as presented. Motion carried.

 

 310    Motion to approve the RHS Handbook for the 2008-2009 school year as presented. Motion carried.

 

 311    Motion to approve the Jackson Handbook for the 2008-2009 school year as presented. Motion carried.

 

 312    Motion to approve the transportation route schedule for the 2008-2009 school year as presented. Motion carried.

 

 313    Motion to offer a contract to Margaret Hundley as the Behavior Resource Room Teacher. Motion carried.

 

 314    Motion to accept the resignation of Flo Webb as the Middle School 7th Grade Assistant Volleyball Coach. Motion carried.

 

 315    Motion to hire the coaches as listed above. Motion carried.

 

 316    Motion to approve the Rendezvous Handbook for the 2008-2009 school year as presented. Motion carried.