FREMONT COUNTY SCHOOL DISTRICT No. 25

Minutes

Board of Trustees Regular Meeting

July 16, 2008

                                                                                                                                                                             

Roll Call

 

Carl Manning, Chair, present                                        Steve Cooper, Member, present

Larry Christensen, Vice Chair, present                           Bill Russell, Member, present

Jim Crouch, Clerk, present                                           Kristy Shaklee, Member, present

Marisa Root, Treasurer, present

 

Superintendent Craig Beck, present                               Assistant Superintendent Kim McKinnon, present

Joel Vincent, Attorney, absent                                       Business Manager, Mike Collins, present

Candace McCue, Administrative Assistant, present

                                                                                

Also present: Carolyn Tyler and Pat Hardt.

 

Open Meeting

 

The meeting was called to order at 7:00 p.m. on July 16, 2008 by Chair Carl Manning. The pledge of allegiance immediately followed.

 

Roll Call

 

Jim Crouch reported that there was a quorum present to transact business.

 

Consider Adoption or Make Changes in the Board Agenda

 

The following changes were made to the Board agenda:

           Please note the bills attached.

           Action Items

           a.   More Information -

                 Budget Packet (at desk)

           c.   More Information –

                 Request from Sandy Barton for the additional mill levy for the Rec Board (at desk)

           s.    Consider an Administrative Recommendation to Approve a Resolution  

           Information Items

            d.  Additional thank you notes for the enhancement payment have been received from Yvonne Thornley, Jill Ferris, Ken Doerr, Betty Faden and Nicole Schoening.

 

 270    Moved by Bill Russell to adopt the changes in the Board agenda as presented. Seconded by Jim Crouch. Motion carried.

 

Consent Agenda

 

The following consent agenda items were presented:                               

           * Approve the minutes of the June 24, 2008 Board Meeting

      * Consider payment of bills including late pays (due to the end-of-year cutoff, the bills will be presented at the Board meeting)

           *  Ratify the payment of bills for the end of the fiscal year 2007-2008

           * Approve Policy 5377 “Hiring of Retired Certified Staff” on Second Reading

 

            

 271    Moved by Larry Christensen to approve the consent agenda. Seconded by Marisa Root. Motion carried. 

 

Bills Paid

GENERAL FUND, Warrant No. 86598 – 86645 ---------------------------------------------- $       58,786.02

FOOD SERVICE, Warrant No. 4162 – 4163  -------------------------------------------------          9,180.87

SPECIAL REVENUE, Warrant No. 22161 – 22173 -------------------------------------------       207,886.15

ACTIVITIES ACCOUNT, Warrant No. 8424 - 8429 ------------------------------------------             967.14

INSURANCE ACCOUNT, Warrant No. 2641 – 2642 -----------------------------------------           3,398.32

CAPITAL CONSTRUCTION FUND, Warrant No. 361 ----------------------------------------           8,155.00

MAJOR MAINTENANCE FUND, Warrant No. 378 – 380 -------------------------------------           1,194.47

 

Round Table

 

Steve Cooper asked that the cable between the Middle School and the High School be made more visible.

 

Carl Manning reported that the BOCHES held a meeting and approved the budget. The budget is starting to tighten up.

 

Kim McKinnon reported that we have received an AYP status letter, it is very good news. As a District we made AYP, all K-5 schools made AYP. The Middle School made AYP in all areas except Language Arts. The High School made AYP in all areas except the additional indicator of the graduation rate.

 

Craig Beck attended the WASA/WSBA meeting in Sheridan. They prepared the legislative agenda.

 

Craig Beck also met with a bond broker regarding the services they offer. They are well ahead of the services we used before.

 

**** HEARING ON 2008-2009 BUDGET AND INTENT TO LEVY MILLS ****

          

 272    Moved by Jim Crouch to recess from the regular meeting for purposes of conducting a public hearing for the revised budget and transfer, budget and intent to levy mills. Seconded by Marisa Root. Motion carried.

 

The hearing was opened at 7:20 p.m.

          

Mike Collins presented the proposed 2008-2009 budget and intent to levy mills.

 

There were no public comments on the proposed budget and intent to levy mills.

 

The Board discussed the proposed budget and the intent to levy mills. The Board expressed a huge concern with the funding of the swimming pool and the refusal of the City to help with the funding. Craig Beck feels that the legislature needs to be made aware of the need to help fund the pools around the state. Jim Crouch urged the Rec Board to look closely at how the City handles the Rec Board money.

 

The hearing was closed at 7:38 p.m. and the Board reconvened into regular open session.

          

Consider an Administrative Recommendation to Approve to Take Action to Levy Mills

 

 273    Moved by Larry Christensen to approve one half mill for the BOCES with one-fourth of that going to the FCBOCES and one-fourth going to the NWBOCES and one mill for the Fremont County School District No. 25 Recreation District. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Approve to Take Action to Levy Additional Mills

                  

 274    Moved by Jim Crouch to approve the required millage of six mills for the Mandatory County Effort and twelve mills for the State School Foundation. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve to Take Action on the Budget for the 2008-2009 School Year 

 

 275    Moved by Bill Russell to approve the budget for the 2008-2009 school year as presented. Seconded by Steve Cooper. Motion carried.

            

Consider an Administrative Recommendation to Approve the Budget Transfer for the 2008 Fiscal Year  

 

Mike Collins requested that the Board approve a budget transfer for $345,000 from the General Support Program to the Instructional Program for the 2008 fiscal year. The enhancement payment pushed the total expenditures in this category over the budgeted amount.

 

 276   Moved by Marisa Root to approve the budget transfer of $345,000 from the General Support Program to the Instructional Program for the 2008 fiscal year. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve the Receipt of U.S. Department of Education’s Carol M. White Physical Education Grant

 

We have received notification that we have been awarded $399,807 for a grant that Gay Hughes applied for through the U.S. Department of Education’s Carol M. White Physical Education Program.

 

 277      Moved by Jim Crouch to accept the grant award of $399,807 from the U.S. Department of Education’s Carol M. White Physical Education Program. Seconded by Steve Cooper. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 18 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 18 with Mid-Valley General Contractors in the amount of $591.22. This is for two navigators for the gated pipe.

 

 278      Moved by Marisa Root to approve Change Order No. 18 with Mid-Valley General Contractors in the amount of $591.22. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 19 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 19  with Mid-Valley General Contractors in the amount of $1,726.94. This is to install seven fire rated doors with framing.

 

 279      Moved by Bill Russell to approve Change Order No. 19 with Mid-Valley General Contractors in the amount of $1,726.94. Seconded by Jim Crouch. Motion carried.


 

Consider an Administrative Recommendation to Approve Change Order No. 20 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 20 with Mid-Valley General Contractors in the amount of 5,532.51. This is for electrical changes.

 

 280      Moved by Larry Christensen to approve Change Order No. 20 with Mid-Valley General Contractors in the amount of $5,532.51. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 21 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 21 with Mid-Valley General Contractors in the amount of $15,721.83. This is to add a concrete sidewalk.

 

 281      Moved by Jim Crouch to approve Change Order No. 21 with Mid-Valley General Contractors in the amount of $15,721.83. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve the 2008-2009 Articulation Agreement with LCCC

                   

Craig Beck recommended that the Board approve the 2008-2009 Articulation Agreement with LCCC for the CAD program.

 

 282      Moved by Bill Russell to approve the 2008-2009 Articulation Agreement with LCCC. Seconded by Steve Cooper. Motion carried.

 

Consider an Administrative Recommendation to Ratify the Articulation Agreement with CWC - BOCHES

                   

Craig Beck recommended that the Board ratify the Superintendent’s signature on the Articulation Agreement with CWC-BOCHES.

 

 283      Moved by Marisa Root to ratify the Superintendent’s signature on the Articulation Agreement with CWC-BOCHES. Seconded by Steve Cooper. Motion carried.

 

Consider an Administrative Recommendation to Approve the RMS Handbook for the 2008-2009 School Year

 

I recommend the Board approve the RMS Handbook for the 2008-2009 school year with the changes as outlined in Cheryl Mowry’s memo.

 

 284      Moved by Larry Christensen to approve the RMS Handbook for the 2008-2009 school year with the changes as outlined in Cheryl Mowry’s memo.  Seconded by Marisa Root. Motion carried.

 

Consider an Administrative Recommendation to Approve the Date for Graduation

 

JoAnne Flanagan recommended that the Board set the date for graduation as May 24th at 1:30 p.m.

 

 285    Moved by Marisa Root to approve the graduation date as May 24th at 1:30 p.m.  Seconded by Kristy Shaklee. Motion carried.

 

Consider an Administrative Recommendation to Accept the Resignation of Misty Dale

 

A letter of resignation has been received from Misty Dale.

                   

 286    Moved by Steve Cooper to accept the resignation of Misty Dale. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Offer Linda Brown a Contract

                 

JoAnne Flanagan recommended that the Board offer a contract to Linda Brown as the part-time (3.5 hours a day) drivers’ ed instructor.

 

 287    Moved by Marisa Root to offer a contract to Linda Brown as the part-time drivers’ ed instructor. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Accept the Resignation of Coach

 

We have received a letter of resignation from John Gabrielsen as the Head 8th Grade Football Coach.

 

 288    Moved by Marisa Root to accept the resignation of John Gabrielsen as the Head 8th Grade Football Coach. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Hire a Coach

 

Keith Bauder recommended that the Board hire Bryce Geisman as the Sophomore Assistant Football Coach. (Note: Shanell Stanley was deleted.)

 

 289    Moved by Larry Christensen to hire Bryce Geisman as the Sophomore Assistant Football Coach. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Approve a Resolution  

 

Joel Vincent recommended the Board approve a resolution to direct the administration to take any action reasonably necessary to reserve sufficient funds to satisfy a disputed claim by the State Department of Education as well as the State Department of Audit in the amount of $1,357,432.

 

The resolution is as follows:

           Be It Resolved: that pursuant to Wyoming Statute § 21 – 13 – 313 (e) the Board of Trustees of Fremont County School District No. 25 direct that the administration take any action reasonably necessary to reserve sufficient funds to satisfy a disputed claim by the State Department of Education as well as the State Department of Audit in the amount of $1,357,432.00. (see addendum A)

 

 290    Moved by Kristy Shaklee to approve the resolution. Seconded by Marisa Root. Motion carried.

 

 Information Items

 

The following information items were presented:

         a.     2008-2009 Preliminary Legislative Agenda

         b.     Memo to Arapahoe School District regarding student results

         c.     Letter from Craig Beck regarding the enhancement payment

         d.     Thank you notes for the enhancement payment have been received from Judy Morrison, Janet Nyberg, Don Lambert, Lou Morales, Candace McCue, Pat Hardt, Julie Yager, Maurine Miller, LaNae Weber and Kristi Judd  (at desk)  Additional thank you notes for the enhancement payment have been received from Yvonne Thornley, Jill Ferris, Ken Doerr, Betty Faden and Nicole Schoening.

         e.     Education Daily article on age discrimination, etc.

         f.      University of Minnesota report on graduation tests

         g.     Education Daily article on Japanese schools 

         h.     NWREL article on Reading First

         i.      Updated Board Goals

            

 Discussion Items

The following discussion items were presented:

         a.     Date for New Elementary School Site Visit – The Board will visit the site on August 12 at 6:00 p.m. The Regular Board Meeting will be moved to 7:30 p.m.

 

 291    Moved by Jim Crouch to move the first meeting in August to 7:30 p.m. Seconded by Bill Russell. Motion carried.

 

         b.     Process for Naming the New School – The Board will seek suggestions for the name for the new elementary school by placing an ad in the paper. The Board will make a decision at the August 26th Board meeting.

         c.     The City of Riverton has sent an invitation to the meeting on July 28th regarding the master plan.

 

Executive Session – Potential Litigation

 

 The Board recessed into an executive session at 8:19 p.m. and reconvened at 8:50 p.m.

 

Adjourn

 

 There being no further business, the meeting adjourned at 8:50 p.m.

 

 

 

 

__________________________________                      _______________________________

Carl Manning, Chair                                                     Jim Crouch, Clerk


 

 

 

 

 

NUMERICAL LISTING OF MOTIONS

REGULAR MEETING

July 16, 2008

 

 

 270         Motion to adopt the changes in the Board agenda as presented. Motion carried.

               

 271         Motion to approve the consent agenda. Motion carried. 

             

 272         Motion to recess from the regular meeting for purposes of conducting a public hearing for the revised budget and transfer, budget and intent to levy mills. Motion carried.

 

 273         Motion to approve one half mill for the BOCES with one-fourth of that going to the FCBOCES and one-fourth going to the NWBOCES and one mill for the Fremont County School District No. 25 Recreation District. Motion carried.

 

 274         Motion to approve the required millage of six mills for the Mandatory County Effort and twelve mills for the State School Foundation. Motion carried.

 

 275         Motion to approve the budget for the 2008-2009 school year as presented. Motion carried.

               

 276         Motion to approve the budget transfer of $345,000 from the General Support Program to the Instructional Program for the 2008 fiscal year. Motion carried.

 

 277         Motion to accept the grant award of $399,807 from the U.S. Department of Education’s Carol M. White Physical Education Program. Motion carried.

 

 278         Motion to approve Change Order No. 18 with Mid-Valley General Contractors in the amount of $591.22. Motion carried.

 

 279         Motion to approve Change Order No. 19 with Mid-Valley General Contractors in the amount of $1,726.94. Motion carried.

 

 280         Motion to approve Change Order No. 20 with Mid-Valley General Contractors in the amount of $5,532.51. Motion carried.

 

 281         Motion to approve Change Order No. 21 with Mid-Valley General Contractors in the amount of $15,721.83. Motion carried.

 

 282         Motion to approve the 2008-2009 Articulation Agreement with LCCC. Motion carried.

 

 283         Motion to ratify the Superintendent’s signature on the Articulation Agreement with CWC-BOCHES. Motion carried.

 

 284         Motion to approve the RMS Handbook for the 2008-2009 school year with the changes as outlined in Cheryl Mowry’s memo.   Motion carried.

 

 285       Motion to approve the graduation date as May 24th at 1:30 p.m. Motion carried.

                         

 286       Motion to accept the resignation of Misty Dale. Motion carried.

 

 287       Motion to offer a contract to Linda Brown as the part-time drivers’ ed instructor. Motion carried.

 

 288       Motion to accept the resignation of John Gabrielsen as the Head 8th Grade Football Coach. Motion carried.

 

 289       Motion to hire Bryce Geisman as the Sophomore Assistant Football Coach. Motion carried.

 

 290       Motion to approve the resolution. Motion carried.

 

 291       Motion to move the first meeting in August to 7:30 p.m. Motion carried.