FREMONT COUNTY SCHOOL DISTRICT No. 25

Minutes

Board of Trustees Regular Meeting

May 13, 2008

                                                                                                                                                                             

Roll Call

 

Carl Manning, Chair, present                                        Marisa Root, Member, present

Larry Christensen, Vice Chair, present                           Bill Russell, Member, present

Jim Crouch, Clerk, absent                                             Steve Cooper, Member, absent

Nance Shelsta, Treasurer, absent

 

Superintendent Craig Beck, present                               Assistant Superintendent Kim McKinnon, absent

Joel Vincent, Attorney, present                                     Business Manager, Mike Collins, present

Candace McCue, Administrative Assistant, present

                                                                                

Also present: Carolyn Tyler, Pat Hardt, Dennis Powers, Sarah Ray, Dana McDonald, Robin Johnson, Bev Horyza, Elaine Smith, Chad Lemley, Karen Albrandt, Carole Short, Keith Bauder, Rory Luther and LuAnne Luther.

 

Open Meeting

 

The meeting was called to order at 7:00 p.m. on May 13, 2008 by Chair Carl Manning. The pledge of allegiance immediately followed.

 

Roll Call

 

Jim Crouch reported that there was a quorum present to transact business.

 

Consider Adoption or Make Changes in the Board Agenda

 

The following changes were made to the Board agenda:

          

 Please note the late pays.

 

Action Item

 

Additional information for Item g.

g.        Consider an Administrative Recommendation to Reduce the Retainage for Mid-Valley General Contractors

l.         Consider an Administrative Recommendation to Accept the Resignation of Board Member Nance Shelsta

m.       Consider an Administrative Recommendation to Accept the Resignation of Coaches

n.        Consider an Administrative Recommendation to Award the Lease to Bank of the West to Purchase Two New Buses

o.        Consider an Administrative Recommendation to Accept the Preliminary Budget

          

 220    Moved by Larry Christensen to adopt the agenda with the changes. Seconded by Marisa Root. Motion carried.


 

Consent Agenda

 

The following consent agenda items were presented:                               

           * Approve the minutes of the April 22, 2008 Board Meeting

           * Consider payment of bills including late pays

            

 221    Moved by Bill Russell to approve the consent agenda. Seconded by Marisa Root. Motion carried. 

 

Bills Paid

GENERAL FUND, Warrant No. 86003 – 86165 ---------------------------------------------- $     256,446.79

SPECIAL REVENUE, Warrant No. 21870 – 21942 -------------------------------------------       410,282.90

ACTIVITIES ACCOUNT, Warrant No. 8223 - 8303 ------------------------------------------         36,818.39

CAPITAL CONSTRUCTION FUND, Warrant No. 342 - 346 ---------------------------------     1,083,155.03

 

Round Table

 

Dana McDonald, Robin Johnson, Sara Ray, Chad Lemley, Carole Short, Bev Horyza, Elaine Smith, Karen Albrandt, Pat Hardt and Billie Bowen gave a presentation on PBIS.  

 

Larry Christensen said that Encana will be having a cumulative Energy Exploration BBQ at noon on May 21st.

 

Pat Hardt said that Lincoln students will be walking to the new school for a field trip on May 16th.

 

Craig Beck said that we are working on finishing a year and starting another year; the construction projects are coming along, there are issues with the irrigation that are being working on; and discussions are being held with the Department of Ed regarding the reimbursement on LEP. He said that the staff awards will be presented on May 21st, this item will be added as a retreat item to consider revamping the process and categories.

 

Consider an Administrative Recommendation to Approve the Contract with JGA Architects for the IT HVAC Replacement

 

This contract is to replace the cooling unit in the Information Technology (IT) computer server room at Central Office.

 

 222    Moved by Marisa Root to approve the contract with JGA for the IT HVAC Replacement in the amount of $15,800. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Reduce the Retainage for Mid-Valley General Contractors

 

Mid-Valley General Contractors requested that the retainage percentage be reduced from 10% to 5% on the Lincoln Elementary School project.

 

Late addition to this item:

Rich Hardt of the SFC recommended that we do not approve the request from Mid-Valley General Contractors to reduce the retainage for the Lincoln School Project.

 

 Therefore, this item was deleted from the agenda.

 

 

Consider an Administrative Recommendation to Approve Change Order No. 16 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 16 with Mid-Valley General Contractors. This change order is for reimbursements of additional heat costs and is in the amount of $86,832.35.

 

 223    Moved by Larry Christensen to approve Change Order No. 16  with Mid-Valley General Contractors in the amount of $86,832.35. Seconded by Marisa Root. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Orders with Mid-Valley General Contractors

 

Colleen Nelson is recommending that the Board approve Change Orders No. 12, 13, 14 and 15 with Mid-Valley General Contractors.

 

 224    Moved by Larry Christensen to approve Change Orders No. 12, 13, 14 and 15 with Mid-Valley General Contractors. Seconded by Marisa Root. Motion carried.

 

Consider an Administrative Recommendation to Accept Resignations

 

We have received letters of resignation from the following effective at the end of this school year:

                                Shay Maxwell                                 Lincoln BR Room

                                Allan Maybee                                  RHS Phys. Ed.

                                Donna Rasmussen                          Rendezvous BR Room

                                Patricia Newlin                                RHS Special Ed.

                                

 225    Moved by Bill Russell to accept the resignation of  Shay Maxwell, Allan Maybee, Donna Rasmussen and Patricia Newlin effective at the end of the 2007-2008 school year with regret. Seconded by Marisa Root. Motion carried.

 

Consider an Administrative Recommendation to Accept the Resignation of Coaches

 

We have received letters of resignation from the following coaches:

                  Tiffani Weber                                    RHS Head Volleyball

                  Kristy Lamb                                       RHS Tennis

                  Willy Maxwell                                    RMS Head Wrestling and 7th Head Football

                  Terrayne Fleak                                  RMS Head Volleyball

 

 226    Moved by Larry Christensen to accept the coaching resignations as listed. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Offer Contracts

 

We have received recommendations that the following people be hired for the 2008-2009 school year:

                                 Tracy Wolfer                      RHS Language Arts

                                 Robert Cogdill                     RHS Math

                                 Bryce Giesmann                  Elementary Art            

                                 Tyler Jordan                       RMS Social Studies

 

 227    Moved by Bill Russell to offer contracts for the 2008-2009 school year as listed above. Seconded by Marisa Root. Motion carried.

 

Consider an Administrative Recommendation to Approve the Early Graduation Requests

 

JoAnne Flanagan recommended that the Board approve the early graduation requests for Cort Eppler and Brooklyn Schlager.

 

 228    Moved by Marisa Root to approve the early graduation requests for Cort Eppler and Brooklyn Schlager. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Approve the Increase for Legal Services

 

Joel Vincent is requesting that his hourly rate for legal services be increased from $110 to $120 per hour. This is still below his standard charge rate.

 

 229    Moved by Marisa Root to approve the request of Joel Vincent for the hourly rate for legal services to be increased from $110 to $120 per hour. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Receive the Wyoming Bridges Grant Award

 

 230    Moved by Marisa Root to receive the Wyoming Bridges Grant award of $334,909. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Approve New Courses for the High School for the 2008-2009 School Year

 

JoAnne Flanagan recommended the Board approve the following classes for the 2008-2009 school year:  Fused Glass; Environmental Science; Problem Solving; Anatomy for Healthy Bodies; and Current Issues in Health.

 

 231    Moved by Bill Russell to approve the Fused Glass; Environmental Science; Problem Solving; Anatomy for Healthy Bodies: and Current Issues in Health for RHS for the 2008-2009 school year.   Seconded by Marisa Root. Motion carried.

          

Consider an Administrative Recommendation to Accept the Resignation of Board Member Nance Shelsta

 

Board Member Nance Shelsta has submitted her resignation effective June 1, 2008.

 

 232    Moved by Larry Christensen to accept the resignation of Nance Shelsta with regret. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Accept the Resignation of Coaches

 

Keith Bauder is recommending that the Board accept the resignations of the following coaches:

                  Chad Lemley                                  RHS Girls’ Diving

                  Linda Brown                                   RHS Head Dance Coach

                  Madyson Drieling                            RHS Assistant Dance                                                   

 233    Moved by Marisa Root to accept the coaching resignations as listed above. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Award the Lease to Bank of the West to Purchase Two New Buses

 

Mike Collins is recommending that the Board award the bid to Bank of the West to purchase two new buses. The interest rate is 3.51% for the $229,860 lease amount.

 

 234    Moved by Bill Russell to award the bid for the two new buses to Bank of West. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Accept the Preliminary Budget

 

Mike Collins presented the preliminary budget for the 2008-2009 school year.

 

 235   Moved by Marisa Root to accept the preliminary budget for the 2008-2009 school year. Seconded by Larry Christensen. Motion carried.

 

Information Items

 

The following information items were presented:                                                                       

         a.     NW BOCES Picnic – May 28th in Thermopolis

         b.     New Procedures for Accommodating Children with Special Dietary Needs

         c.     Donation of a Portable Evaporative Cooler from A. D. Martin for RHS  

         d.     Donation of $60 to Lincoln from Chad and Summer Lemley for the purchase of awards to be given out at the PBIS Awards Assemblies  

         e.     Donation of $1,200 from the Lincoln School PTO to Lincoln for the purchase of additional computers

         f.      Congratulations to Craig Beck for his Basom Leadership Award from Richard and Carole Weber

         g.     Note of commendation from Cheryl Ogg regarding the RMS Band Instructor Jason Bennett and his band program

         h.     Resignation of Rendezvous Aide Kenna Horton

         i.      Resignation of RHS Aide Julie Nielsen

         j.      Note from Jackie Meeker, BOCHES/Dual Credit Program Coordinator that Sara Perkins will be graduating from CWC with her AA degree as a valedictorian. Sara will also be graduating from Riverton High School

         k.     The RHS Girls’ Soccer Team received the WHSAA Good Sportsmanship Award

         l.      SFC Memo on Financial Procedures

         m.    NSBA Statement on the Proposed New Regulations for the No Child Left Behind Act

         n.     WHSAA Reclassification Proposals

         o.     WHSAA Commissioner’s Comments

         p.     Casper Star Tribune Article BOCES Limits Free Credits for Students

         q.     Thank you note to Craig Beck from John Gotto for the WASA Spring Conference

         r.     Article Web Security 101

         s.     Article Teen Issues: How to Deal

         t.      Article Beyond the Bully

         u.     Parent Technology Fair – May 31st  at RMS at 9:00 a.m.

                                                                                                                                             

 Discussion Items

        

The following discussion items were presented:

         a.     Meet and Confer Dates

         b.     A Board Retreat was set for May 21st at 6:00 p.m.

         c.     Graduation – May 25th at 1:30. Who plans to attend?

         d.     Staff Awards – Should the date of presentation be changed and would revision of the categories and parameters be met with approval?

         e.     Carl Manning will fill in on the FCBOCHES as needed since Nance has resigned.

 

Executive Session – Individual Student Records

 

 236    Moved by Marisa Root to recess into an executive session. Seconded by Larry Christensen. Motion carried.

 

The Board recessed into an executive session at 7:52 p.m. and reconvened at 9:00 p.m.

 

Adjourn

 

 There being no further business, the meeting adjourned at 9:00 p.m.

 

 

 

 

__________________________________                      _______________________________

Carl Manning, Chair                                                     Jim Crouch, Clerk


 

 

 

 

 

NUMERICAL LISTING OF MOTIONS

REGULAR MEETING

May 13, 2008

 

 220    Motion to adopt the agenda with the changes. Motion carried.

 

 221    Motion to approve the consent agenda. Motion carried. 

 

 222    Motion to approve the contract with JGA for the IT HVAC Replacement in the amount of $15,800. Motion carried.

 

 223    Motion to approve Change Order No. 16  with Mid-Valley General Contractors in the amount of $86,832.35. Motion carried.

 

 224    Motion to approve Change Orders No. 12, 13, 14 and 15 with Mid-Valley General Contractors. Motion carried.

          

 225    Motion to accept the resignation of  Shay Maxwell, Allan Maybee, Donna Rasmussen and Patricia Newlin effective at the end of  the 2007-2008 school year with regret. Motion carried.

 

 226    Motion to accept the coaching resignations as listed. Motion carried.

 

 227    Motion to offer contracts for the 2008-2009 school year as listed above. Motion carried.

 

 228    Motion to approve the early graduation requests for Cort Eppler and Brooklyn Schlager. Motion carried.

 

 229    Motion to approve the request of Joel Vincent for the hourly rate for legal services to be increased from $110 to $120 per hour. Motion carried.

 

 230    Motion to receive the Wyoming Bridges Grant award of $334,909. Motion carried.

 

 231    Motion to approve the Fused Glass; Environmental Science; Problem Solving; Anatomy for Healthy Bodies: and Current Issues in Health for RHS for the 2008-2009 school year. Motion carried.

          

 232    Motion to accept the resignation of Nance Shelsta with regret. Motion carried.

 

 233    Motion to accept the coaching resignations as listed above.  Motion carried.

 

 234    Motion to award the bid for the two new buses to Bank of West. Motion carried.

 

 235     Motion to accept the preliminary budget for the 2008-2009 school year. Motion carried.

 

 236    Motion to recess into an executive session. Motion carried.