FREMONT COUNTY SCHOOL DISTRICT No. 25

Minutes

Board of Trustees Regular Meeting

February 12, 2008

                                                                                                                                                                             

Roll Call

 

Carl Manning, Chair, present                                        Marisa Root, Member, absent

Larry Christensen, Vice Chair, present                           Bill Russell, Member, present

Jim Crouch, Clerk, absent                                             Steve Cooper, Member, present

Nance Shelsta, Treasurer, present

 

Superintendent Craig Beck, present                               Assistant Superintendent Kim McKinnon, present

Joel Vincent, Attorney, absent                                       Business Manager, Mike Collins, present

Candace McCue, Administrative Assistant, present

                                                                                

Also present: Carolyn Tyler, Harold York, Myron Peabody, Alleta Baltes and Janis Bradley.

 

Open Meeting

 

The meeting was called to order at 7:00 p.m. on February 12, 2008 by Chair Carl Manning. The pledge of allegiance immediately followed.

 

Roll Call

 

Larry Christensen reported that there was a quorum present to transact business.

 

Consider Adoption or Make Changes in the Board Agenda

 

The following changes were made to the Board agenda:

           Action Item

           More information for Item

           e.   Consider an Administrative Recommendation to Accept the Bid from Traveling Computers for Computer Components

 

144     Moved by Bill Russell to adopt the agenda with the changes. Seconded by Larry Christensen. Motion carried.

 

Consent Agenda

 

The following consent agenda items were presented:                               

           * Approve the minutes of the January 22, 2008 Board Meeting

           * Consider payment of bills including late pays

           * Approve the Changes to Policy 2115 “Use of School Buses” on Second Reading

 

145     Moved by Larry Christensen to approve the consent agenda. Seconded by Nance Shelsta. Motion carried. 


 

Bills Paid

GENERAL FUND, Warrant No. 85176 - 85348 ----------------------------------------------- $     227,009.41

FOOD SERVICE, Warrant No. 4118 – 4121 --------------------------------------------------       98,562.80

SPECIAL REVENUE, Warrant No. 21618 – 21677 -------------------------------------------       398,182.25

ACTIVITIES ACCOUNT, Warrant No. 7697 - 7895 ------------------------------------------         44,938.36

INSURANCE FUND, Warrant No. 2620 – 2622 ----------------------------------------------        334,937.11

CAPITAL CONSTRUCTION FUND, Warrant No. 320 - 324 ---------------------------------        524,117.05

 

Round Table

 

Alleta Baltes congratulated Janis Bradley on her receipt of the American Alliance for Health, Physical Education, Recreation and Dance and National Association for Girls and Women in Sport Pathfinder Award.

 

Craig Beck mentioned Harold York, who was in the audience, as a person willing to serve on the Stadium Committee. The Stadium Committee will begin meeting in March. Announcements will be made next week.

 

Craig Beck reported that HB25 died. It would have taken away the groundskeepers from the funding model.

 

Craig Beck distributed copies of the book The World is Flat to Board members.

 

Mike Collins reported that we were audited regarding the reporting of education and experience of staff members.

 

Consider an Administrative Recommendation to Approve Amendment No. 2 with the SFC for the RHS Track and Site Construction  

 

Craig Beck recommended the Board approve Amendment No. 2 with the SFC for the RHS Track and Site Construction. This amendment specifies funds necessary to close the project and cover costs associated with change orders. 

 

 146   Moved by Larry Christensen to approve Amendment No. 2 with the SFC in the amount of $84,117. Seconded by Nance Shelsta. Motion carried.

 

Consider an Administrative Recommendation to Approve the High School Re-Roof Contract with JGA

 

Craig Beck recommended the Board approve the High School Re-Roof Contract with JGA.

 

 147   Moved by Bill Russell to approve the High School Re-Roof Contract with JGA. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 9 with Mid-Valley General Contractors

 

Mel Muldrow recommended that the Board approve Change Order No. 9 with Mid-Valley General Contractors in the amount of $7,558.96. Due to the change in the number of geothermal wells, it has required re-engineering and the addition of manual air vents at each heat pump.

 

 148   Moved by Bill Russell to approve Change Order No. 9 with Mid-Valley General Contractors in the amount of $7,558.96. Seconded by Nance Shelsta. Motion carried.

 

Consider an Administrative Recommendation to Award the Bid for a Copier to Office Shop Inc.  

 

Mike Collins recommended that the Board award the bid for a copier to Office Shop Inc. in the amount of $18,400.  

 

 149   Moved by Bill Russell to award the bid for a copier to Office Shop Inc. in the amount of $18,400. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Award the Bid for Computer Components

 

Myron Peabody requested that the Board accept the bid from Traveling Computers for computer components in the amount of $121,685.30.

 

 150    Moved by Nance Shelsta to accept the bid from Traveling Computers for computer components in the amount of $121,685.30. Seconded by Bill Russell. Motion carried.

 

Information Items

        

The following information items were presented:

         a.     Legislative Forum – Cheyenne, February 24, 2008 at 1:00 p.m.

         b.     WSBA Reception in Cheyenne, February 24th at 7:00 p.m. at the Wyoming Cattle Company at the Hitching Post

         c.     Board Work Session on Staffing Budget – February 19, 2008 at 6:00 p.m.

         d.     Summary of Board Goals Session on Feb. 5, 2008

         e.     Change Order No. 8 with Mid-Valley was approved for a decrease in the amount of $23,565. This change order is to provide a deduction due to the deletion of nine (9) Geo-Thermal wells.

         f.      Lincoln Elementary School Project Status

         g.     2008 Summer School (Bridges) Plan

         h.     2008-2009 Kindergarten Timeline

         i.      High School Educational Specifications

         j.      Tom Friedman on education in the “Flat World”

         k.     Donation from Walmart of $250 to Ashgrove 

         l.      Donation from Riverton/Lander Rotary of Dictionaries to each third grade student

         m.    RHS aide Tom Werth has resigned

         n.     The Department of Audit was here on February 7th and 8th

         o.     RHS Activities Schedule

         p.     Spring School Improvement Conference

         q.     WDE letter regarding fall staffing assignments

         r.     Work sample from Lincoln

         s.     CWC Board letter thanking Craig for participating in the “Key Influencers” Community Dialogue Dinner

         t.      Governor’s Arts Awards invitation

         u.     Janis Bradley has been awarded the American Alliance for Health, Physical Education, Recreation and Dance and National Association for Girls and Women in Sport Pathfinder Award

         v.     NSBA Legal Clips article on Finance

         w.    NSBA Legal Clips article “Arizona weighs state takeovers”

          

 

Discussion Items

 

The following discussion item was presented:

         a.     Announce Stadium Committee

        

Executive Session – Personnel

 

 151    Moved by Bill Russell to recess into an executive session. Seconded by Steve Cooper. Motion carried.

 

The Board recessed into an executive session at 7:35 p.m. and reconvened at 8:32 p.m.

 

Adjourn

 

 There being no further business, the meeting adjourned at 8:35 p.m.

 

 

 

 

__________________________________                      _______________________________

Carl Manning, Chair                                                     Jim Crouch, Clerk


 

 

 

 

 

NUMERICAL LISTING OF MOTIONS

REGULAR MEETING

February 12, 2008

 

 

 

 

144     Motion to adopt the agenda with the changes. Motion carried.

 

145     Motion to approve the consent agenda. Motion carried. 

 

146     Motion to approve Amendment No. 2 with the SFC in the amount of $84,117. Motion carried.

 

147     Motion to approve the High School Re-Roof Contract with JGA. Motion carried.

 

148     Motion to approve Change Order No. 9 with Mid-Valley General Contractors in the amount of $7,558.96. Motion carried.

 

149     Motion to award the bid for a copier to Office Shop Inc. in the amount of $18,400. Motion carried.

 

150     Motion to accept the bid from Traveling Computers for computer components in the amount of $121,685.30. Motion carried.

 

151     Motion to recess into an executive session. Motion carried.