FREMONT COUNTY SCHOOL DISTRICT No. 25

Minutes

Board of Trustees Regular Meeting

December 9, 2008

                                                                                                                                                                             

Roll Call

 

Larry Christensen, Chair, present                                  Steve Cooper, Member, absent

Bill Russell, Vice Chair, present                                     Glenn Ogg, Member, present

Carl Manning, Clerk, present                                        Dean Peranteaux, Member, present

Kristy Shaklee, Treasurer, present

 

Superintendent Craig Beck, present                               Assistant Superintendent Kim McKinnon, present

Joel Vincent, Attorney, present                                     Business Manager, Mike Collins, present

Candace McCue, Administrative Assistant, present

                                                                                

Also present: Carolyn Tyler, Crystal Wunder, Tom Hernandez, Barbette Hernandez, Lorenzo Chouinard, Jim Crouch, Gay Hughes, Dennis Powers, Dianne Tippets, Dennis Tippets and Jerod Ready.

 

Open Meeting

 

The meeting was called to order at 7:00 p.m. on December 9, 2008 by Chair Carl Manning. The pledge of allegiance immediately followed.

 

Roll Call

 

Larry Christensen reported that there was a quorum present to transact business.

 

Carl Manning expressed sadness at the loss of former Superintendent Weldon Shelley. A moment of silence was held.

 

A plaque was presented to Jim Crouch in appreciation for his many years of service on the Board of Trustees.

 

Dennis and Diana Tippets presented a Colorado University Shirt to Carolyn Tyler. The CU song was sung.

 

Election of Officers

 

101    Moved by Bill Russell to elect Larry Christensen as the Board Chair. Seconded by Kristy Shaklee. Motion carried.

 

The gavel was passed to Larry Christensen.

 

102    Moved by Carl Manning to elect Bill Russell as the Vice Chair.  Seconded by Dean Peranteaux. Motion carried.

 

103    Moved by Bill Russell to elect Kristy Shaklee as the Treasurer. Seconded by Carl Manning. Motion carried.

 

104    Moved by Bill Russell to elect Carl Manning as the Clerk. Seconded by Dean Peranteaux. Motion carried.

 

Financial Designations

        

The following financial designations were made:                                                                       

                  1.   Approve the following as depositors: First Interstate, Community First, Bank of the West, Wyoming Government Investment, Central Bank and Trust, Wyoming National Bank and Wells Fargo Bank

                  2.    Approve the New Board Chair, Clerk and Treasurer as Signatories for the Accounts at the Above Listed Banks

                  3.   Approve the New Board Chair and Treasurer as Signatories for the Safe Deposit Box

                  4.   Approve Use of Existing Signature Plate Until New Plates Are Made

 

 105   Moved by Carl Manning to approve the financial designations as listed. Seconded by Bill Russell. Motion carried.

        

Appointments

 

Larry Christensen made the following appointments:                                                                  

                     1.    Big Horn Basin Children’s Center (NW BOCES) Representative  - Dean Peranteaux

                     2.    Fremont County BOCES Representative – Carl Manning

                     3.    CWCBOCHES Representative – Kristy Shaklee

                     4.    WSBA Delegates (2) – To be determined later

                     5.    Legislative Coordinator  - Carl Manning

                     6.    Chief Budgeting Officer and Purchasing Agent  - Craig Beck

                     7.    Legal Counsel - Joel Vincent

                     8.    Official Newspaper - Ranger

                     9.    Federal Programs - Kim McKinnon

                   10.    Child Nutrition, Free and Reduced Hearing Officer - Mike Collins

                  11.     District No. 25 Recreation Board Representatives (2) – Bill Russell, Glenn Ogg

                  12.     Salary Committee Representative – Larry Christensen, Steve Cooper

                  13.     Swim Pool Use Committee – Bill Russell, Kristy Shaklee

                  14.     Representative for Fremont County Board/Superintendent Meetings – Larry Christensen, Bill Russell

                  15.     Staff Relations Committee – Entire Board

 

 106   Moved by Bill Russell to approve the above listed appointments. Seconded by Dean Peranteaux. Motion carried.

 

Consider adoption or make changes in the Board’s agenda.

 

Craig Beck recommended that the following items be added to the agenda:

           Information Items

           p.   RMS Special Ed Aide Lynn Menchaca-Lopez has resigned

           q.   Sherry McClung has been hired as the RMS Special Ed Aide

           r.    Angel Plush has been hired as the Ashgrove Computer Lab Aide

           s.    SAT losing its clout                                                                                                 

           t.    Aspen Park Playground bids                                                                                     

           u.   Aspen Park FF&E bids

           Discussion Items

           b.   Cancel December 23rd Board meeting

           c.    Set Special Board Meeting December 17th at 6:00 p.m. for potential litigation

 

 107    Moved by Carl Manning to adopt the agenda with the changes. Seconded by Bill Russell. Motion carried.

 

 Consent Agenda

           * Approve the minutes of the November 11, 2008 Board Meeting

      * Consider payment of bills including late pays

      * Ratify bills approved by the Board on November 24th , 25th  or 26th.

      * Approve Policy 8058 “Gangs and Secret Societies” on Second Reading

     * Approve the Changes to Policies 5432 and 5777 “District Sick Leave Bank on Second Reading

          

Bills Paid

GENERAL FUND, Warrant No. 87937 – 88055 ---------------------------------------------- $       116,094.43

FOOD SERVICE, Warrant No. 4193– 4201  -------------------------------------------------        100,005.25

SPECIAL REVENUE, Warrant No. 22590 - 22749 -------------------------------------------        264,299.69

ACTIVITIES ACCOUNT, Warrant No. 8839 - 8932 ------------------------------------------           11,277.30

INSURANCE ACCOUNT, Warrant No. 2679 – 2681 -----------------------------------------           4,834.99

CAPITAL CONSTRUCTION FUND, Warrant No. 389 – 392  --------------------------------          31,862.83

MAJOR MAINTENANCE, Warrant No. 393  ---------------------------------------------------       757,588.07

 

Round Table

 

Tom Hernandez, Barbette Hernandez and Crystal Wunder asked the Board for support for out-of-state travel to Spokane, Washington. Tom thanked the Board for their past support.

 

Gay Hughes explained the bids received for the Pep Grant. The P.E. teachers will attend Project Adventure in January for a team building workshop.

 

Larry Chouinard thanked the Board for their past support of Close Up and requested support for this year’s trip.

                      

Carl Manning attended the WSBA Conference, he said it was very good.

 

Carl Manning reported that the BOCES met the end of November and elected Bob Budd as the new Chair. The Job Corps is continuing to move along. They are mainly focusing on an energy curriculum but are being asked to consider nursing and food service. Job Corps is a Federal program and is run at the Federal level.

 

Craig Beck reported that he will meet with the Governor with the Council of Superintendents regarding the SFC.

 

Larry Christensen remarked that the tree and the Board Room decorations are beautiful.

 

Carl Manning read a letter of from the SDE dated November 17, 2008 regarding the Riverton Special Ed. Department.

 

Consider an Administrative Recommendation to Approve the Out-of-State Travel for the RHS Jazz Band

 

Aric Hageman requested permission for the RHS Jazz Band to travel out-of-state to Greeley, Colorado for the Greeley/UNC Jazz Festival.

 

 108    Moved by Carl Manning to approve the out-of-state travel for the RHS Jazz Band to go to Greeley as per policy. Seconded by Glenn Ogg. Motion carried.

 

Consider an Administrative Recommendation to Approve the Out-of-State Travel for the RHS Band/Choir

 

Pat Dalton and Aric Hageman requested permission for the RHS Band/Choir to travel out-of-state to Spokane, Washington for the MENC Northwest Division Conference.

 

 109    Moved by Bill Russell to approve the out-of-state travel for the RHS  Band/Choir to go to Spokane, Washington as per policy. Seconded by Kristy Shaklee. Motion carried.

 

Consider an Administrative Recommendation to Approve the Out-of-State Travel for Close-Up  

 

Larry Chouinard requested permission to travel out-of-state to Washington D.C. for Close Up.

 

 110    Moved by Carl Manning to approve the out-of-state travel for Close Up to go to Washington D.C. as per policy. Seconded by Dean Peranteaux. Motion carried.

 

Consider an Administrative Recommendation to Approve the Out-of-State Travel for the Multicultural Club  

 

Tom Hernandez requested permission for the Multicultural Club to travel out-of-state to Spokane, Washington for the Northwest Indian Youth Conference.

 

 111    Moved by Bill Russell to approve the out-of-state travel for the Multicultural Club to go to Spokane, Washington as per policy. Stated by Glenn Ogg. Motion carried.

 

Consider an Administrative Recommendation to Award the Bids for the Carolyn M. White Pep Grant

 

Gay Hughes presented the bid sheets to purchase equipment and supplies through the Carolyn M. White Pep Grant. (attachment A)

 

 112    Moved by Carl Manning to accept the bids as outlined in the document presented by Gay Hughes. Seconded by Kristy Shaklee. Motion carried.

 

Consider an Administrative Recommendation to Accept the Consolidated Grant Award for 2008-2009

 

Kim McKinnon requested that the Board accept the Consolidated Grant for the 2008-2009 school year in the amount of $2,793,061.00. This grant provides funds for several programs in the District.

 

 113    Moved by Bill Russell to receive the Consolidated Grant funds in the amount of $2,793,061.00. Seconded by Carl Manning. Motion carried.

 

Consider an Administrative Recommendation to Accept the Wyoming Arts Council Parks and Culture Grant  

 

We have received notice of a grant award from the Wyoming Arts Council Parks and Culture Grant in the amount of $600.00. This grant provided funds to pay for a program by Buffalo Bill.

 

 114    Moved by Carl Manning to receive the Wyoming Arts Council Parks and Culture Grant in the amount of $600.00. Seconded by Kristy Shaklee. Motion carried.


 

Consider an Administrative Recommendation to Adopt a 403B Retirement Plan for District Employees

 

Mike Collins recommended the Board adopt a 403(b) Retirement Plan for District employees. By law, public entities have to have a written plan for all 403(b) plans.

 

 115    Moved by Carl Manning to adopt a 403(b) Retirement Plan for District employees. Seconded by Bill Russell. Motion carried.  

 

Consider to Appoint an At-Large Rec Board Member  

 

A letter of interest for the position on the Rec Board was received from Lars Flanagan.

 

 116    Moved by Carl Manning to appoint Lars Flanagan to the District No. 25 Rec Board. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Hire Coaches

 

Keith Bauder is recommending the Board hire the following coaches:

           Jay Galey                                               High School Assistant Wrestling

           Jay Galey                                               Middle School Head Wrestling

           Matt Coughanour                                    High School Assistant Wrestling

           Matt Coughanour                                    Middle School Assistant Wrestling

           Derek Watson                                        Middle School Assistant Wrestling

 

 117    Moved by Bill Russell to hire the coaches as listed above. Seconded by Kristy Shaklee. Motion carried.

 

Consider an Administrative Recommendation to Pay Mid-Valley 50% of their Retainage

 

 118    Moved by Carl Manning to pay Mid-Valley 50% of their retainage in the amount of $547,561.77. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 40 with Mid-Valley General Contractors

 

Colleen Nelson is recommending that the Board approve Change Order No. 40 with Mid-Valley General Contractors. This change order is in the amount of $22,152.76. This change order is for the increase in asphalt paving due to the increase in oil pricing.

 

 119    Moved by Carl Manning to approve Change Order No. 40 with Mid-Valley General Contractors in the amount of $22,152.76. Seconded by Bill Russell. Motion carried.

 

Information Items

 

The following information items were presented:                                                                       

         a.     WSBA Board Training Workshop – December 13 at the Riverton Holiday Inn   

         b.     Special Board Meeting – December 16, 2008 at 7:00 p.m. Bid approval of FF&E and playground equipment and two student expulsion hearings

         c.     2008 Meet Your Legislators at Riverton Chamber Office on December 15th at 2:00 p.m.

         d.     2009 Legislative Forum – February 8, 2009 at 2:00 p.m. in Cheyenne

         e.     Fremont County School Districts Legislative Talking Points

         f.      Invitation to be a practice judge for We the People

         g.     By-Laws of the RHS Environmental Club

         h.     New Regulations for NCLB

         i.      Draft of Policy “Solicitations in Schools”

         j.      Card of appreciation for flowers from the Laybourn’s

         k.     Bill Esposito and Nicole Grande were hired as academic coaches at RMS

         l.      Melanie Chase has been hired as a Special Education Aide at Jackson

         m.    Bea Rinker has been hired as a Special Education Aide at RMS

         n.     Notes of appreciation for the American Education Week Appreciation Breakfast from Elissa Burleson, Helen Sivret, Kelly Johnson, Sheree Vredenburg, Janis Bradley and Janet Nyberg

         o.     Donation of $500 from Exxon/Mobil Educational Alliance Grant to RMS

         p.     RMS Special Ed Aide Lynn Menchaca-Lopez has resigned

         q.     Sherry McClung has been hired as the RMS Special Ed Aide

         r.     Angel Plush has been hired as the Ashgrove Computer Lab Aide

         s.     SAT losing its clout                                                                                                 

         t.      Aspen Park Playground bids                                                                                     

         u.     Aspen Park FF&E bids

 

 Discussion Items

 

The following discussion item was presented:                                                                           

         a.     Superintendent Evaluation – return them to Candy by December 19th.

         b.     Cancel December 23rd Board meeting

         c.     Set Special Board Meeting December 17th at 6:00 p.m. for potential litigation

 

Executive Session – Student Discipline, Personnel and Potential Litigation

 

 120   Moved by Carl Manning to recess into an executive session. Seconded by Kristy Shaklee. Motion carried.

 

The Board recessed into an executive session at 8:06 p.m. and reconvened at 8:41 p.m.

 

Adjourn

 

 There being no further business, the meeting adjourned at 8:41 p.m.

 

 

__________________________________                      _______________________________

Larry Christensen, Chair                                               Carl Manning, Clerk


 

 

 

 

 

NUMERICAL LISTING OF MOTIONS

REGULAR MEETING

December 9, 2008

 

 

 101   Motion to elect Larry Christensen as the Board Chair. Motion carried.

 

 102   Motion to elect Bill Russell as the Vice Chair.   Motion carried.

 

 103   Motion to elect Kristy Shaklee as the Treasurer. Motion carried.

 

 104   Motion to elect Carl Manning as the Clerk. Motion carried.

 

 105   Motion to approve the financial designations as listed. Motion carried.

        

 106   Motion to approve the above listed appointments. Motion carried.

 

 107   Motion to adopt the agenda with the changes. Motion carried.

 

 108   Motion to approve the out-of-state travel for the RHS Jazz Band to go to Greeley as per policy. Motion carried.

 

 109   Motion to approve the out-of-state travel for the RHS  Band/Choir to go to Spokane, Washington as per policy. Motion carried.

 

 110   Motion to approve the out-of-state travel for Close Up to go to Washington D.C. as per policy. Motion carried.

 

 111   Motion to approve the out-of-state travel for the Multicultural Club to go to Spokane, Washington as per policy. Motion carried.

 

 112   Motion to accept the bids as outlined in the document presented by Gay Hughes. Motion carried.

 

 113   Motion to receive the Consolidated Grant funds in the amount of $2,793,061.00. Motion carried.

 

 114   Motion to receive the Wyoming Arts Council Parks and Culture Grant in the amount of $600.00. Motion carried.

 

 115   Motion to adopt a 403(b) Retirement Plan for District employees. Motion carried. 

 

 116   Motion to appoint Lars Flanagan to the District No. 25 Rec Board. Motion carried.

 

 117   Motion to hire the coaches as listed above. Motion carried.

 

 118   Motion to pay Mid-Valley 50% of their retainage in the amount of $547,561.77. Motion carried.

 

 119   Motion to approve Change Order No. 40 with Mid-Valley General Contractors in the amount of $22,152.76. Motion carried.

 

 120   Motion to recess into an executive session. Motion carried.