FREMONT COUNTY SCHOOL DISTRICT No. 25

Minutes

Board of Trustees Regular Meeting

November 11, 2008

                                                                                                                                                                             

Roll Call

 

Carl Manning, Chair, present                                        Steve Cooper, Member, present

Larry Christensen, Vice Chair, present                           Bill Russell, Member, present

Jim Crouch, Clerk, present                                           Kristy Shaklee, Member, present

Marisa Root, Treasurer, absent

 

Superintendent Craig Beck, present                               Assistant Superintendent Kim McKinnon, present

Joel Vincent, Attorney, present                                     Business Manager, Mike Collins, present

Candace McCue, Administrative Assistant, present

                                                                                

Also present: Carolyn Tyler, Glenn Ogg, Dean Peranteaux, Tannis Young-Manning, Claire Peart, Addison Peart, Katherine Manning, Gay Hughes, Cheryl Ogg, Ashlee Parkins, Tomi Kirkland, Stacy Nelson, Jamie Wilcox, Gerry Marburger, Bob Strickler, Melissa Strickler, Tracey Wilcox, Catherine Bates, Yvonne Thornley, Samuel Thornley, Dillan Hobbs, Levi Treese, Robin Chavez, Jamie DeVries, Amanda Schooner, Stephanie Hutchison, Amy Martinez, Danelle Taylor, Misty, Heather Matsen, Christal Selmis, Crissy Lucas, Kim Bird, Chuck Bird, Chuck Griffin and K. McCoy.

 

Open Meeting

 

The meeting was called to order at 7:00 p.m. on November 11, 2008 by Chair Carl Manning. The pledge of allegiance immediately followed.

 

Roll Call

 

Jim Crouch reported that there was a quorum present to transact business.

 

Consider Adoption or Make Changes in the Board Agenda

 

The following changes were made to the Board agenda:

           Please note the late pays.

           Swearing In of New Members

           Carl Manning, Glenn Ogg, Dean Peranteaux, Bill Russell and Kristy Shaklee

           Round Table

           Homecoming Parade Video by Dave Dilger

           Action Items

            m. Consider an Administrative Recommendation to Approve an Additional Para-Professional Position at Jackson School

           n.   Consider an Administrative Recommendation to Approve an Out-of-State Trip for the English Lit Class

           o.   Consider an Administrative Recommendation to Award the Bid Items for the Equipment for the Carolyn M. White Pep Grant

           p.   Consider an Administrative Recommendation to Approve to Reduce the Retainage with Mid-Valley General Contractors

 

           Discussion Items

           a.   Set a date to have a Special Board to Approve the FF&E Contracts

           b.   Kindergarten Aides

            

 363    Moved by Bill Russell to adopt the changes in the Board agenda as presented. Seconded by Jim Crouch. Motion carried.

 

Swearing In of New Members

 

Joel Vincent swore in newly elected Board members Carl Manning, Glenn Ogg, Dean Peranteaux, Bill Russell and Kristy Shaklee.

 

Consent Agenda

 

The following consent agenda items were presented:                               

           * Approve the minutes of the October 28, 2008 Board Meeting

      * Consider payment of bills including late pays

                                                                                                         

 364    Moved by Jim Crouch to approve the consent agenda. Seconded by Larry Christensen. Motion carried. 

 

Bills Paid

GENERAL FUND, Warrant No. 87631 – 87792 ---------------------------------------------- $       173,378.83

FOOD SERVICE, Warrant No. 4193– 4194  -------------------------------------------------        123,370.57

SPECIAL REVENUE, Warrant No. 22519 - 22588 -------------------------------------------        661,527.72

ACTIVITIES ACCOUNT, Warrant No. 8785 - 8838 ------------------------------------------           28,880.15

INSURANCE ACCOUNT, Warrant No. 2672 – 2674 -----------------------------------------         12,030.46

CAPITAL CONSTRUCTION FUND, Warrant No. 382 – 385  -------------------------------         966,340.83

MAJOR MAINTENANCE, Warrant No. 391 – 392 -------------------------------------------          29,633.72

 

Round Table

 

Bob Strickler and Danelle Taylor of Conoco-Phillips presented safety award cards to Mark LaVoie, Shane Herron, Ed Plough, Dylan Hobbs, Andrew Logan, Levi Treese, Brian Kehl, Devon Woodus and Robby Lawler.

 

Tomi Kirkland presented the request for the English Lit Class to travel out-of-state.

 

Stacy Nelson, Jamie Wilcox, Amanda Schooner, Jamie DeVries and Crystal DeVries addressed the Board to request kindergarten aides.

 

Gay Hughes reviewed the bid items for the equipment for the Carolyn M. White Pep Grant.

 

The Board watched a video by David Dilger of the RHS Homecoming Parade.

 

Gerry Marburger reviewed the 2007-2008 audit report.

 

Carl Manning reported that Craig Beck, Kristy Shaklee and he met along with other Fremont County Board Members with Legislators Case, McOmie and Goggles.

 

Consider an Administrative Recommendation to Accept the Audit Report

 

Mike Collins recommended that the Board accept the 2007-2008 audit report as presented.

 

 365    Moved by Jim Crouch to accept the 2007-2008 audit report as presented. Seconded by Steve Cooper. Motion carried.

 

Consider an Administrative Recommendation to Hire a Middle School Assistant Girls’ Swim Coach

 

Keith Bauder recommended that the Board hire Tawn Gopp as a Middle School Assistant Girls’ Swim Coach. There are 52 girls out for swimming with most of them being inexperienced swimmers.

 

 366    Moved by Larry Christensen to hire Tawn Gopp as a Middle School Assistant Girls’ Swim Coach. Seconded by Kristy Shaklee. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 35 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 35 with Mid-Valley General Contractors. This change order is in the amount of $7,554.03. This change order is for sidewalk and curbing changes.

 

 367    Moved by Bill Russell to approve Change Order No. 35 with Mid-Valley General Contractors in the amount of $7,554.03. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 36 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 36  with Mid-Valley General Contractors. This change order is in the amount of $2,113.61. This change order is for seven access doors.

 

 368    Moved by Jim Crouch to approve Change Order No. 36 with Mid-Valley General Contractors in the amount of $2,113.61. Seconded by Kristy Shaklee. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 37 with Mid-Valley General Contractors  

 

Colleen Nelson recommended that the Board approve Change Order No. 37 with Mid-Valley General Contractors. This change order is in the amount of $1,878.92. This change order is to stain the window jams to more closely match the laminate.

 

 369    Moved by Larry Christensen to approve Change Order No. 37 with Mid-Valley General Contractors in the amount of $1,878.92. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Approve Change Order No. 38 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 38 with Mid-Valley General Contractors. This change order is in the amount of $1,187.16. This change order is for the installation of a pump.

 

 370    Moved by Bill Russell to approve Change Order No. 38 with Mid-Valley General Contractors in the amount of $1,187.16. Seconded by Jim Crouch. Motion carried.


 

Consider an Administrative Recommendation to Approve Change Order No. 39 with Mid-Valley General Contractors

 

Colleen Nelson recommended that the Board approve Change Order No. 39 with Mid-Valley General Contractors. This change order is in the amount of $869.07. This change order is to install a 120 volt outlet, conduit and receptacle.

 

 371    Moved by Jim Crouch to approve Change Order No. 39 with Mid-Valley General Contractors in the amount of $869.07. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Award the Bid to Spriggs Sheetmetal for the Administration Building IT HVAC Replacement

 

Craig Beck recommended that the Board award the bid to Spriggs Sheetmetal for the Administration Building IT HVAC in the amount of $78,000. There were three bids received, Spriggs Sheetmetal was the low bidder.

 

  372   Moved by Bill Russell to award the bid to Spriggs Sheetmetal for the Administration Building IT HVAC in the amount of $78,000. Seconded by Larry Christensen. Motion carried.  

 

Consider an Administrative Recommendation to Approve to Allow the Administration to Advertise for Proposals

 

Craig Beck recommended the Board allow the administration to advertise for proposals to conduct a feasibility study of Ashgrove Elementary School.

 

 373    Moved by Larry Christensen to allow the administration to advertise for proposals to conduct a feasibility study of Ashgrove Elementary School. Seconded by Jim Crouch. Motion carried.

 

Consider an Administrative Recommendation to Approve Policy 8058 “Gangs and Secret Societies” on First Reading

 

 374    Moved by Bill Russell to approve Policy 8058 “Gangs and Secret Societies” on first reading.  Seconded by Steve Cooper. Motion carried.

 

Consider an Administrative Recommendation to Approve the Changes to  Policies 5432 and 5777 “District Sick Leave Bank” on First Reading

 

Craig Beck recommended that the Board approve the changes to Policies 5432 and 5777 “District Sick Leave Bank” to reflect the change in the Sick Leave Bank Board’s structure with expanded membership.

 

 375    Moved by Jim Crouch to approve the changes to Policies 5432 and 5777 “District Sick Leave Bank” on first reading. Seconded by Steve Cooper. Motion carried.

 

Consider an Administrative Recommendation to Cancel the November 25th Board Meeting

 

Board members will need to come in to approve bills.

 

 376    Moved by Steve Cooper to cancel the November 25th Board meeting. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve an Additional Para-Professional Position at Jackson School

 

Mike Kouris and Owen Lampert requested that the Board approve an additional para-professional at Jackson School to assist with the special education needs of a student.

 

 377    Moved by Larry Christensen to approve an additional para-professional at Jackson School. Seconded by Bill Russell. Motion carried.

 

Consider an Administrative Recommendation to Approve an Out-of-State Trip for the English Lit Class

 

Tomi Kirkland requested permission for the juniors enrolled in PreCollege English III to be allowed to travel out-of-state to New England in March/April.

 

 378    Moved by Jim Crouch to approve an out-of-state trip for the English Lit class to go to New England in March/April per policy. Seconded by Kristy Shaklee. Motion carried.

 

Consider an Administrative Recommendation to Award the Bid Items for the Equipment for the Carolyn M. White Pep Grant

 

Craig Beck recommended the Board award the bid items for the equipment for the Carolyn M. White Pep Grant as presented.

 

 379    Moved by Bill Russell to award the bid items for the equipment for the Carolyn M. White Pep Grant as presented. Seconded by Larry Christensen. Motion carried.

 

Consider an Administrative Recommendation to Approve to Reduce the Retainage with Mid-Valley General Contractors

 

Monty Ellison with Mid-Valley General Contractors requested that the retainage be decreased to 0% (zero %) since the project is nearing the end.

 

 380    Moved by Larry Christensen to allow the administration to decrease the retainage to 0% (zero %) on the Aspen Park Elementary School project. Seconded by Bill Russell. Motion carried.

 

Information Items

        

The following information items were presented:

         a.     WSBA Annual Conference November 19-21 

         b.     Dinner at the Firerock November 19th at 6:30 p.m.

         c.     NWBOCES Breakfast November 20th 7:00 to 8:00 a.m. at the Best Western Ramkota in Casper

         d.     WSBA Board Training Workshop – December 13 at the Riverton Holiday Inn   

         e.     Note of appreciation from Dick Quayle for the use of Tonkin Stadium for the Wind River game on Halloween night and for Keith Bauder’s assistance

         f.      WSBA request to oppose the proposal to have the state championship games in football played in Laramie

         g.     Emily Waxler was awarded the WHSAA Good Sportsmanship Award                             


        

Discussion Items

 

The following discussion items were presented:

 a.       There will be a Special Board to approve the FF&E Contracts on December 16th at 7:00 p.m.

 b.       Kindergarten Aides

 

Executive Session – Potential Litigation

 

The Board recessed into an executive session at 9:33 p.m. and reconvened into regular session at 10:05 p.m.

          

Adjourn

 

 There being no further business, the meeting adjourned at 10:05 p.m.

 

 

__________________________________                      _______________________________

Carl Manning, Chair                                                     Jim Crouch, Clerk


 

 

 

 

 

NUMERICAL LISTING OF MOTIONS

REGULAR MEETING

November 11, 2008

 

 

 363    Motion to adopt the changes in the Board agenda as presented. Motion carried.

            

 364    Motion to approve the consent agenda. Motion carried. 

 

 365    Motion to accept the 2007-2008 audit report as presented. Motion carried.

 

 366    Motion to hire Tawn Gopp as a Middle School Assistant Girls’ Swim Coach. Motion carried.

 

 367    Motion to approve Change Order No. 35 with Mid-Valley General Contractors in the amount of $7,554.03. Motion carried.

 

 368    Motion to approve Change Order No. 36 with Mid-Valley General Contractors in the amount of $2,113.61. Motion carried.

 

 369    Motion to approve Change Order No. 37 with Mid-Valley General Contractors in the amount of $1,878.92. Motion carried.

 

 370    Motion to approve Change Order No. 38 with Mid-Valley General Contractors in the amount of $1,187.16. Motion carried.

 

 371    Motion to approve Change Order No. 39 with Mid-Valley General Contractors in the amount of $869.07. Motion carried.

 

 372    Motion to award the bid to Spriggs Sheetmetal for the Administration Building IT HVAC in the amount of $78,000. Motion carried. 

 

 373    Motion to allow the administration to advertise for proposals to conduct a feasibility study of Ashgrove Elementary School. Motion carried.

 

 374    Motion to approve Policy 8058 “Gangs and Secret Societies” on first reading.  Motion carried.

 

 375    Motion to approve the changes to Policies 5432 and 5777 “District Sick Leave Bank” on first reading. Motion carried.

 

 376    Motion to cancel the November 25th Board meeting. Motion carried.

 

 377    Motion to approve an additional para-professional at Jackson School. Motion carried.

 

 378    Motion to approve an out-of-state trip for the English Lit class to go to New England in March/April per policy. Motion carried.

 

 379    Motion to award the bid items for the equipment for the Carolyn M. White Pep Grant as presented. Motion carried.

 

 380    Motion to allow the administration to decrease the retainage to 0% (zero %) on the Aspen Park Elementary School project. Motion carried.